What We Do

Payroll & Bookkeeping Services

Full-service payroll and bookkeeping for Hawaii businesses of all sizes. We handle the details so you can focus on what you do best.

Core Services

Payroll Processing

Every pay period, we handle:

✓ Payroll calculations (hourly, salary, overtime)
✓ Direct deposit to employee bank accounts
✓ Check printing & payroll reports
✓ Data entry (or import from time clocks/POS)
✓ TDI employee deductions (up to 0.5%)
✓ PHCA (Prepaid Health Care) deductions

Tax deposits & filings:

✓ Federal tax deposits (IRS — monthly/semi-weekly)
✓ Hawaii withholding deposits (Form HW-14)
✓ Quarterly Form 941 (federal)
✓ Hawaii UI reports (Form UC-B6)
✓ Annual FUTA (Form 940)
✓ HW-3 annual reconciliation

Financial

Bookkeeping Services

Accurate books aren't just good practice — they're the foundation of business decisions. Our bookkeeping service keeps your records precise, current, and audit-ready.

✓ Expense tracking and categorization
✓ Bank statement reconciliation
✓ Monthly financial statements
✓ Accounts payable & receivable tracking
✓ Year-end financial preparation

Note: Bookkeeping is available as a standalone service or combined with payroll. PDS does not provide tax return preparation or CPA services.

Year-End

W-2s, 1099s & ACA Filing

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W-2 & W-3 Filing

We prepare and file W-2s for all employees and W-3 transmittals to the SSA and Hawaii Department of Taxation by the required deadlines. Employees receive their W-2s on time.

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1099 Filing

1099 preparation and filing for any business — you don't need to be a payroll client. We file with the IRS and state and mail forms to recipients for payments over $600.

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ACA 1095-C Filing

For employers with 50 or more full-time equivalent employees, we prepare and file Forms 1094-C and 1095-C electronically with the IRS to keep you ACA-compliant.

Ready to hand off your payroll?

No long-term contracts. No hidden fees. Just local expertise from a team that’s been doing this since 1969.

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