Bookkeeping Services
Honolulu Bookkeeping Services — Serving Hawaii Small Businesses Since 1969
Most business owners we work with were doing their own books in QuickBooks — spending 6 to 10 hours a month on it, still not confident the numbers were right. That’s exactly what we take off your plate.
Why It Matters
If you’ve ever been surprised by a tax bill, missed an invoice, or had your CPA say your records aren’t ready — you already know what bad bookkeeping costs. Accurate books tell you exactly where you stand: what’s coming in, what’s going out, and where you’re leaking money.
Accurate books give you a genuine picture of your business's financial condition — not a guess. Know your margins, track your costs, and see profit and loss in real time.
Late payment penalties, tax filing errors, and missed deductions are expensive. Precise, timely records help you sidestep the kind of mistakes that hurt small businesses.
Bookkeeping isn't your job — running your business is. Hand off the financial recordkeeping and dedicate your time and effort to what actually grows your revenue.
Full Service
We manage your financial records from month to month so nothing falls through the cracks.
Note: PDS provides bookkeeping and financial record management. We do not prepare tax returns or provide CPA services. We work alongside your accountant to keep records clean and ready.
Simple Process
You run your business. We keep your books clean. Here is what that looks like month to month.
We connect to your bank accounts, credit cards, and accounting software (QuickBooks, Xero, or other). Setup usually takes 2–3 business days.
Each month we reconcile every account, categorize transactions, chase down missing receipts, and close the books. You get a clean set of financials by the 10th.
Profit and loss, balance sheet, cash flow. Written for business owners, not accountants. You see exactly where money came in and where it went.
When tax time comes, your CPA gets organized, accurate records. No catch-up work. No surprise bills for clean-up hours.
Hawaii-Specific
Hawaii has no sales tax. Instead, businesses pay General Excise Tax on gross receipts. In Honolulu, that rate is 4.712%. Most national bookkeeping services treat it like sales tax — which it is not. PDS tracks GET correctly so your filings are clean.
Unlike sales tax, GET applies to all gross business income before expenses. Your bookkeeper needs to track this as a separate liability — not income, not expense.
The Honolulu rate includes the state 4% plus the 0.5% county surcharge. We track the correct rate for your location and keep GET collected separate from your revenue.
We organize your GET-applicable income records so your accountant or tax preparer can file GET-49 quickly and accurately. No scrambling at deadline time.
Common Questions
Yes. We track GET-applicable gross receipts and keep GET collected as a separate liability in your books. We prepare the records your accountant needs to file GET-49 on time. The Honolulu rate is 4.712% — not a sales tax, and not something mainland bookkeeping software handles automatically.
Primarily QuickBooks Online and Desktop. We also work with Xero. If you’re on something else, ask us — we’ve seen most of them. We can also set you up from scratch if you don’t have software yet.
No. We handle bookkeeping and payroll — not tax preparation. We work alongside your CPA or tax preparer and make sure your records are clean and ready when they need them. If you need a referral, we know several good Hawaii CPAs.
Yes, and most clients do. One team handling both means your payroll data flows directly into your books without manual entry or handoff errors. It’s also typically more cost-effective than two separate vendors.
Yes. Catch-up bookkeeping is something we do regularly for new clients. We’ll quote the cleanup separately based on how far back and how much volume is involved, then move to regular monthly service once everything is current.
Flexible Options
You can use bookkeeping alone or bundle it with payroll. Most clients choose one team so records stay synchronized.
Already have payroll handled elsewhere? We offer standalone bookkeeping for businesses that just need their financial records managed accurately and consistently.
Get a Quote →The most popular option. One team handles your payroll filings, tax deposits, and bookkeeping — fewer vendors, no finger-pointing, and everything stays in sync.
Get a Quote →Local & Trusted
🌺 Let Us Clean Up Your Books
If you run a small Hawaii business and can’t justify a full-time accountant, we’re probably the right fit. Local team, no contract, and your books will be clean enough to actually use when you need them. Call us or fill out the form — we’ll take it from there.
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