Local Since 1969
Payroll processing, tax payments, W-2s, 1099s, direct deposit, and Hawaii payroll filings, handled by a Honolulu team that has served local businesses since 1969. You send hours. We handle the rest, on time, every period.
Full Service
You send us hours. We handle every step after that, every pay period, every quarter, and every year-end deadline.
Built For
We work best with small and mid-size Hawaii employers who want payroll off their plate without hiring a payroll department.
Tip credits, split shifts, and part-time turnover handled correctly every pay period.
Hourly and salaried staff, seasonal hires, and simple onboarding for new employees.
Crews that move between job sites, plus 1099 subcontractor tracking at year end.
Salaried providers, hourly staff, and benefits deductions tracked without errors.
Grant-funded positions and board-level reporting handled with the same care as any client.
Firms with a handful of employees who want payroll accurate and off their desk for good.
What Makes Hawaii Different
Most states have two or three payroll obligations. Hawaii has five. Miss one and you're out of compliance, sometimes without knowing it until the state sends a letter.
Hawaii uses its own withholding tables and form HW-4, not the federal W-4. Employers file HW-14 returns and deposit withheld taxes on a schedule set by the Hawaii Department of Taxation. Get the schedule wrong, and penalties add up fast.
Employers pay Hawaii unemployment tax and file UC-B6 quarterly reports with the Department of Labor and Industrial Relations (DLIR). New employer rates, experience rating adjustments, and the taxable wage base change annually. We track it all.
Hawaii is one of only five states that require TDI coverage. Employers must either carry a TDI insurance policy or self-insure, and handle employee payroll deductions (0.5% of weekly wages in 2026, capped). National payroll platforms routinely miss this one.
Hawaii was the first state to mandate employer-provided health insurance. Any employee working 20+ hours per week for four consecutive weeks must be offered a qualifying health plan, with the employer covering most of the premium through payroll.
All Hawaii employers must carry workers’ comp coverage, no exceptions, even for a single employee. Payroll records feed directly into premium calculations, so accurate data keeps your premium right and avoids audit surprises.
GET is not a payroll withholding, but nearly every Hawaii employer files it. It's a tax on business gross income rather than a sales tax, filed periodically with the Department of Taxation. We keep the bookkeeping side clean so GET filing season isn't a scramble.
Pacific Data Services has handled these obligations since 1969. When clients switch to us from national providers, this is where we most often find something was missed or filed late.
Why It Matters
National platforms are built for 50 states at once. Hawaii's requirements are exactly the ones that fall through the cracks.
Call before 3 PM about a new hire, a rate change, or a question on a paycheck, and you'll typically have an answer the same day. You talk to someone in our Honolulu office who already knows your account, not a rotating support queue.
TDI deductions, Prepaid Health Care Act tracking, and HW-14 filing schedules are standard practice for us, not an add-on module you have to configure yourself.
Mainland software has no concept of Hawaii's General Excise Tax. Our optional bookkeeping service tracks it alongside payroll so nothing gets missed at filing time.
Month-to-month pricing. No setup fees, no exit penalties. You know what you are paying before the bill arrives, not after.
Simple Process
Most new clients are fully running within one week. After that, your only job is sending us hours.
A 15-minute call. We talk through your headcount, pay schedule, and what you need. If we're not the right fit, we'll tell you.
We collect employee information, set up direct deposit, and configure your account. Live in under a week.
By phone, email, or fax. We also pull from time clocks and POS systems. Most clients spend under 10 minutes per pay period.
Calculations, deposits, filings, reports. Your employees get paid. You don't think about it again until next pay period.
Switch Anytime
You don't have to wait until January. We bring in your year-to-date payroll figures and pick up exactly where your current provider left off.
Every employee's year-to-date gross pay, taxes withheld, deductions, and benefits are imported and loaded before your next payroll run. No gaps, no duplicate filings.
We coordinate the handoff so there's no missed pay period. Your current provider handles their last run, we handle the next one. Your employees won't notice a thing.
Even if you switch mid-year, we handle the W-2s. We reconcile all wages including what your previous provider processed so everything ties out cleanly.
In Their Words
Every review Pacific Data Services has on Google is five stars. We would rather show you the real thing than quote ourselves:
Common Questions
Full-service Hawaii payroll includes calculating wages and deductions, direct deposit or printed checks, federal and state tax deposits, new-hire reporting, quarterly filings (941, HW-14, UC-B6), and W-2s at year end. Pacific Data Services handles all of it for Hawaii businesses since 1969.
Most Hawaii small businesses with 1 to 50 employees pay between $100 and $350 per month for full-service payroll, based on headcount and pay frequency. Pacific Data Services prices month-to-month with no setup fees and no long-term contract. Call (808) 521-1813 for a free quote.
National payroll platforms are built for 50 states at once, and Hawaii-specific obligations like TDI payroll deductions, the Prepaid Health Care Act, and HW-14 withholding schedules are the ones they get wrong most often. Pacific Data Services has handled these correctly since 1969, and you reach a real person in Honolulu the same day, not a support queue.
Yes. Pacific Data Services accepts mid-year switchovers. We import your year-to-date payroll figures and pick up from where your current provider left off, with no missed pay period. W-2s at year end will be complete and accurate.
Payroll and GET are separate filings, but they touch the same books. Our optional bookkeeping add-on tracks gross receipts, deductions, and periodic GET liability alongside your payroll records so your CPA or tax preparer has clean numbers at filing time. GET returns themselves are filed by you or your tax preparer; we keep the underlying records organized.
Local, Not Virtual
Pacific Data Services, Inc. · Kukui Plaza, 50 S Beretania St, Ste C210a, Honolulu, HI 96813 · (808) 521-1813 · helpdesk@pdspayroll.com
Local. Personal. Since 1969.
Month-to-month. No exit fees. The only reason we've kept clients since 1969 is because we do the job right, not because they can't leave.
Get a Free Quote →Or call (808) 521-1813